Start with the route
Write down the pickup city and destination city, then note whether either stop has a long walk from parking, a loading-area restriction, or a specific building access process.
Describe the work
Estimate the home or job size and list unusually large, fragile, or difficult-to-access items. If transportation is already arranged, identify the truck, container, or storage setup.
Keep timing practical
Add your preferred move date and any timing window you need to work around. If the date is not final, explain the timing in the request rather than guessing.
Share the useful details
Stairs, elevators, parking, hallways, loading distance, and building rules can affect the work. A clear description gives the moving team a better starting point for reviewing the route and scope.